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PaperPort 12 the world’s favorite document management software for the PC, is the fastest and easiest way for home users to scan, organize, find and share documents and photos. It combines the power of document scanning services, the efficiency of digital desktop organization and search, and the convenience of high-quality PDF document creation, assembly and sharing in one easy-to-use application. Eliminate paper clutter, go green and organize your home office once and for all with PaperPort 12. You’ll wonder how you ever managed without.

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PaperPort 12 helps the home user eliminate paper, keep track of important documents, and adopt a greener lifestyle. With PaperPort 12, your home scanner or all-in-one device becomes an efficient, easy-to-use organizing machine. Turn all sorts of paper documents—letters, school assignments, tax forms, legal documents, receipts, bills, keepsakes and more—into searchable PDF documents. It works with Microsoft® Windows® to organize all scanned documents and photos in one convenient location on your computer desktop. So it’s easy to search, assemble and share PDF files — even for the casual PC user. It’s a great way to save money and break the wasteful cycle of printing, copying and mailing. Take control of the chaos, go green, and organize your home office once and for all with PaperPort 12.

What can PaperPort 12 do for you?
  • Reduce paper clutter all around the house
  • Empty desk drawers and get rid of bulky file cabinets
  • Scan, view, edit and share PDF files with unprecedented speed and ease
  • Find documents instantly whenever you need them
  • Organize and manage all documents with one software application
  • Add efficiency to home-based businesses, personal finances, school work, photo collections, hobbies and more



As compared to PaperPort 11

Tabbed ribbon user interface

PaperPort 12 is remarkably easy to use because all application features are presented on a set of tabbed ribbon style toolbars that logically group functions with clear text descriptions


“Scan Now” button

Scanning documents has never been faster or easier. A “Scan Now” button lets you scan documents in a single click — without having to switch to the scanner settings view.


Quick access toolbar

A customizable Quick Access Toolbar appears above the tabbed ribbon tools bars, letting you put your most frequently used features in one easy-to-find location on your desktop.


PDF Viewer Plus

Open and display PDF files faster than ever (50% faster than PaperPort 11!) with a new PDF handling application that reduces memory requirements, supports smaller file sizes, and optimizes rendering resolution for higher-quality print and display. It’s the perfect replacement for Adobe® Reader®.


More PDF annotations

Add notes, text boxes, highlights, straight and free-form lines to comment on documents without editing them.


Dynamic and transparent stamps

Dynamic stamps automatically include author, date and time. Transparent stamps are perfect for adding scanned signatures to documents and forms.



FormTyper, which turns any paper form into a perfect electronic version you can fill out automatically, is now integrated into the high-performance PDF Viewer Plus. Just tab to each fillable field, type in the information, save, and email.


Greater OCR accuracy

PaperPort 12 delivers a 42% increase in Optical Character Recognition (OCR) accuracy over the previous version. This means more accurate scans and better search results.


Expanded PDF search capabilities

With PaperPort 12 the content of your scanned documents or image files accessible to search engines such as Windows® Desktop Search or Google®. Just enter keyword or phrases to quickly locate a specific document on your PC.


Digital camera input

Take a picture of a document and accurately convert it to a text document. Automatic correction capabilities deliver high quality and accuracy.



PaperPort 12 offers an updated series of illustrated ‘mini-guides’ that show typical tasks and processes, and provide quick access to program areas and relevant Help topics. The How-to-Guides can now be switched on in the Help section of the tabbed ribbon toolbar.


More folder colors

The number of colors available for distinguishing folders has increased from 9 to 29.


Key features

Getting organized doesn’t have to be difficult. PaperPort 12 offers a comprehensive set of features you just don’t get with document scanning software or other document management software for the PC. It provides superior scanning, PDF creation and assembly, simplified file organization and sharing, fast, accurate search and, automatic form filling—all in one application that’s easy to use right out of the box. You won’t find another PC software application that does all that — and at such an affordable price. Click on the features below to learn more about what PaperPort 12 has to offer and how it can help you conquer clutter, go green, and reach new levels of personal efficiency.

PaperPort product family feature comparison

System requirements

To install and run PaperPort 12, your Windows-compatible PC must meet or exceed the following requirements:

  • A computer with an Intel® Pentium® or newer processor.
  • Microsoft® Windows XP SP3 or above, Windows Vista® SP2 or above, Windows 7.
  • Microsoft® Internet Explorer 6.0 or above.
  • 512 MB of free hard disk space for application files plus 20 MB working space during installation.
  • SVGA monitor with 256 colors, but preferably 16-bit color (called Medium Color in XP and Vista) and at least 800 x 600 pixel resolutions.
  • Windows-compatible pointing device.
  • CD-ROM drive for installation.
  • Web connection (with IE 6.0 or above) for activation and web update.

NOTE: Performance and speed will be enhanced if your computer’s processor, memory and available disk space exceed minimum requirements.